Woodbrook Elementary PTO

PTO Meeting minutes
January 8, 2019

Woodbrook Library
6:30-8 PM

• Welcome/Overview –Dana Griffin & Jen Smith (5 min)
• Treasurer’s Report – Maureen Boisvert (5 min)
  • Balance, deposits, and checks were reviewed
  • Venmo account was a successful payment option
  • Penguin Patch contract will not be renewed for next year
  • PTO approved providing a gift card to the supplier of the donated poinsettias
  • Treasurer’s report was approved
• Fundraising Report– Kate Scales and Hannah Barnaby (5 min)
  • Silent auction (April 20-28) is on the horizon and help is needed:
    • Printing and stuffing envelopes for mailings for the donations
    • Soliciting donations
    • Collecting donations
      • If interested in helping with the silent auction, contact Hannah Barnaby
  • Spiritwear: Hannah will get more information and share it out after she speaks with the spiritwear company
  • Potentially having a spring plant sell
• Communications Report – Zarina Burdge (5 min)
  • Let Zarina know if you want anything placed into the website. Please send a blurb with the communication request.
• Parent Council report – Kim McQuown (5 min)
  • No parent council meeting was held in December
  • The two upcoming parent council meetings (February 20 and April 17) will need a Woodbrook representative
• Updates/Feedback/Follow up (10 min)
  • Chipotle Restaurant Night
    • Use stickers as reminders
  • Attraction Books
  • Penguin Patch
  • Holiday Market
    • 19 vendors participated. Have additional poinsettias for next year’s market for consumers to purchase and advertise more.
  • Giving Tree
    • Ensure that teachers only fill out their wish lists once
    • Numerous items are requested every year. Perhaps purchase them earlier in the year when they are on sale
    • Typically teachers are asked in August what they would like- it would be better to ask teachers closer to November so that they know what their specific needs are at that time in the year
    • Give the option for monetary donations

• Requests for support (volunteers and/or financial) (5 min)
  • Loaves & Fishes: https://cvilleloavesandfishes.volunteerhub.com/lp/woodbrook/
  • Library: Book Stacking

• Upcoming School Events (5 min)
  • MLK Spirit Week (1/14-1/18) including MLK awards ceremony 1/18 at 8:30am
  • WES Spelling Bee (1/17, 1/29)
  • Boys Bookin’ It (1/19 9-11am, Field School)
  • MLK Walk (1/21 at 11am – 3pm)
  • ½ day school 1/18, NO SCHOOL 1/21, 1/22

• Upcoming PTO Events (20 min)
  • Bingo Night (1/11 at 6-8pm, Cafeteria)
  • Panera Restaurant Night (1/14 at 4-8pm)
  • Sweetheart Dance (2/15 at 6-8pm)
    • If able to help please contact Heather Santiago to volunteer at [email protected]
  • Box Tops (2/15)
  • Chick-fil-A Restaurant Night (2/19, wheel 11:30am-1:30pm, 5-8pm) https://www.signupgenius.com/go/10c0d4dafa82aa5fb6-feburary

• Questions/Comments/Suggestions/Other (5 min)

• Principal’s Report (10 min)
  • Golden Apple nominations are due February 4th
  • Due to transportation issues clubs are iffy this year
  • Mid year assessments are currently going on
  • Staffing meetings will begin during the second week in February
    • Second phase of redistricting will begin next year (approx. 48 additional students)
  • New buzzing in system is up and running

Next PTO Meeting:  February 5th

6:30 PM in library