January 2019 PTO Meeting Minutes

PTO Meeting minutes
January 8, 2019

Woodbrook Library
6:30-8 PM

  • Welcome/Overview –Dana Griffin & Jen Smith (5 min)
  • Treasurer’s Report – Maureen Boisvert (5 min)
    • Balance, deposits, and checks were reviewed
    • Venmo account was a successful payment option
    • Penguin Patch contract will not be renewed for next year
    • PTO approved providing a gift card to the supplier of the donated poinsettias
    • Treasurer’s report was approved
  • Fundraising Report– Kate Scales and Hannah Barnaby (5 min)
    • Silent auction (April 20-28) is on the horizon and help is needed:
      • Printing and stuffing envelopes for mailings for the donations
      • Soliciting donations
      • Collecting donations
        • If interested in helping with the silent auction, contact Hannah Barnaby
    • Spiritwear: Hannah will get more information and share it out after she speaks with the spiritwear company
    • Potentially having a spring plant sell
  • Communications Report – Zarina Burdge (5 min)
    • Let Zarina know if you want anything placed into the website. Please send a blurb with the communication request.
  • Parent Council report – Kim McQuown (5 min)
    • No parent council meeting was held in December
    • The two upcoming parent council meetings (February 20 and April 17) will need a Woodbrook representative
  • Updates/Feedback/Follow up (10 min)
    • Chipotle Restaurant Night
      • Use stickers as reminders
    • Attraction Books
    • Penguin Patch
    • Holiday Market
      • 19 vendors participated. Have additional poinsettias for next year’s market for consumers to purchase and advertise more.
    • Giving Tree
      • Ensure that teachers only fill out their wish lists once
      • Numerous items are requested every year. Perhaps purchase them earlier in the year when they are on sale
      • Typically teachers are asked in August what they would like- it would be better to ask teachers closer to November so that they know what their specific needs are at that time in the year
      • Give the option for monetary donations
  • Upcoming School Events (5 min)
    • MLK Spirit Week (1/14-1/18) including MLK awards ceremony 1/18 at 8:30am
    • WES Spelling Bee (1/17, 1/29)
    • Boys Bookin’ It (1/19 9-11am, Field School)
    • MLK Walk (1/21 at 11am – 3pm)
    • ½ day school 1/18, NO SCHOOL 1/21, 1/22
  • Questions/Comments/Suggestions/Other (5 min)
  • Principal’s Report (10 min)
    • Golden Apple nominations are due February 4th
    • Due to transportation issues clubs are iffy this year
    • Mid year assessments are currently going on
    • Staffing meetings will begin during the second week in February
      • Second phase of redistricting will begin next year (approx. 48 additional students)
    • New buzzing in system is up and running


Next PTO Meeting:  February 5th

6:30 PM in library





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