Fall 2017 Volunteer Needs Descriptions

PTO Volunteer Needs

Can you help with any of these?  We’ll get you instructions and info from past leaders, and a list of potential volunteers to help with events.  Co-leaders are welcome. *Starred items are IMMEDIATE needs!  If interested, please contact Ellen Powell – [email protected].

Task What’s Involved? When and Where?
*Sign-up Genius creation Work with activity leaders to create and post sign-ups for activities needing volunteers. All year, well in advance of planned events; can be done from home
*Flier creation, copying, and distribution Work with activity leaders to create fliers about PTO events; send to translator; make copies; distribute into teachers’ boxes. All year, well in advance of planned events; creation can be done from home; copying can be done at school; distribution to teacher boxes in school office by Monday of the week the flier needs to go home
*Election Day Bake Sale Coordinate the election day bake sale at Woodbrook polling site.  Arrange for volunteers to provide baked goods and to work selling items; arrange for tent and table set-up and take-down. Recruit volunteers well ahead of Nov. 7; will likely need to be at sale at least parts of Nov. 7 (set-up 5:30 AM, take-down 7:00 PM)
*Feed the Bear campaign Direct the PTO’s direct giving campaign; publicize to families and other possible donors, and at PTO events. Publicity begins before Oct. 20 kickoff; campaign runs through May 5
Restaurant fundraisers Contact restaurants to arrange “Spirit Night” fundraisers (~ 1 per month); fill out paperwork for restaurants; communicate with flier creator in time to publicize to families; follow up with restaurants. All year; personal visits to restaurants to speak with managers, turn in paperwork, collect checks
Silent Auction coordination Work with Ways & Means Committee to organize Silent Auction at the Sweetheart Dance.  Contact local businesses for donations; keep records of items; pick up and store items prior to auction; arrange for online pre-bidding (maybe); arrange for winners to get items. Begin soliciting donations well in advance of event (Feb. 10); record-keeping ongoing as donations are collected; run auction Feb. 10; distribution to winners may occur after event
Spirit Wear Work with Ways & Means Committee to decide on school spirit clothing/items to be sold; place orders; coordinate sales. Fall–winter; most can be done from home; distribution of orders at school via teachers
Yearbook Assistance Work with Mr. Reinhard (art teacher) to create school yearbook; place order and coordinate sale. Ongoing, as requested by art teacher; main work is in spring