November 2016 PTO Meeting Minutes

Woodbrook PTO Meeting Minutes

In Attendance: Ellen Powell, Sheryl Feggans, Maureen Boisvert, Elizbeth Killian, Sarah Davis, Katie Hillis, Jen Smith, Susan Pollack, Beth Daane, Malva Mangam, Jennifer Lamm, Mary McIntyre, Heather Santiago, Lisa Molinaro, Meghan Bradley, Kerri Kirkeide

October Minutes

See Woodbrook PTO website for October minutes

Treasurer’s Report

Bake sale, attractions campaign very successful and tracking ahead of budget.


Directory and staff favorites available on the PTO website. They are password protected. Lisa will do a robo call to parents sharing the website in the coming weeks.

Newsletter will continue to be handed in the paper format monthly.  Jen will begin to send a weekly email blast that is automatically generated from posts on the website in early 2017; Lisa to send Jen staff emails to be included as well.  Families are automatically subscribed by participating in the directory but Lisa has found that up to 20% of emails are inactive.  She will ask families to update their information, after which, Jen will launch the email blasts.

Suggested that event leaders put notes on Google Drive outlining event logistics to guide efforts next year.  A template to standardize the notes would be helpful.

Fundraising and Events

Family Dinner Night: Successful

Book Fair: Record-breaking year; every teacher gifted a book; the fair was open during parent teacher conferences. Recommend continuing next year.

Bake Sale: Successful.  Key Club and Junior League key contributors. Lisa to send a thank you note and Jen will recognize them on the website

Spirit Wear: Difficult because of required minimums. Beth offered to print items using her family’s print company. Will put together a flyer with available items which will be shared on the website and sent via email. Wendy will send art for paw/bear design and typographic W.  Suggested Items: Tye-Dye, Sweatshirts, Backpacks, Long-sleeve T’s, Mesh shorts, Tote bags

Colors: Blue/Gray/Gold
Goal is to have the orders in for Holiday delivery.

Mezeh: Not very successful.  It was a busy week and concerns that food not family –friendly.   Suggestions: Sweetfrogs, Fabio’s Pizza; Kurt’s Ice Cream (Has let the teacher’s scoop the ice cream at community night), IHOP; al carbon; Sam’s Kitchen, Qdoba

Maker Night – Over 60 kids.  Very engaging activities.  Grab and go snacks were a hit.  Next one is March 24. Volunteers needed.

Box Tops: Raised over $400. Next campaign in February in advance of March deadline. Will involve more volunteers.

Upcoming Events

Feed The Bear Campaign –
Tell families and friends to volunteer. No hard deadline but the goal is $5,000 by the end of the school year.  It is tax deductible. Suggestion to put jars in the classroom.  Can be marketed to the neighborhood.

– Sweetheart dance is the most highly attended and could be an opportunity
– Robo Call an option
– Tabling conversation on thank you notes. Ideally, kids would write the note.              Could assign kids to write generic notes in class.

Teacher Giving Tree – Ellen will contact the volunteers to learn more

Movie Night- Jen to buy Finding Dory DVD for December 2 event

New Volunteer Needs

Fun Fair needs new chair– It is on April 29. Malva volunteered

Principal’s Report

Parent Teacher’s Conferences – High participation.

Bond referendum passed – Architect team meeting with staff. Plan goes before the board on December 2.  Woodbrook team going to San Diego to observe multi-age model.  Thoughtful design.  Exciting for students and staff. Building will begin on last day of school and continue through the school year and following summer. Stay tuned for more information including a community meeting to view school designs.