January 2019 PTO Meeting Minutes

PTO Meeting minutes
January 8, 2019

Woodbrook Library
6:30-8 PM

  • Welcome/Overview –Dana Griffin & Jen Smith (5 min)
  • Treasurer’s Report – Maureen Boisvert (5 min)
    • Balance, deposits, and checks were reviewed
    • Venmo account was a successful payment option
    • Penguin Patch contract will not be renewed for next year
    • PTO approved providing a gift card to the supplier of the donated poinsettias
    • Treasurer’s report was approved
  • Fundraising Report– Kate Scales and Hannah Barnaby (5 min)
    • Silent auction (April 20-28) is on the horizon and help is needed:
      • Printing and stuffing envelopes for mailings for the donations
      • Soliciting donations
      • Collecting donations
        • If interested in helping with the silent auction, contact Hannah Barnaby
    • Spiritwear: Hannah will get more information and share it out after she speaks with the spiritwear company
    • Potentially having a spring plant sell
  • Communications Report – Zarina Burdge (5 min)
    • Let Zarina know if you want anything placed into the website. Please send a blurb with the communication request.
  • Parent Council report – Kim McQuown (5 min)
    • No parent council meeting was held in December
    • The two upcoming parent council meetings (February 20 and April 17) will need a Woodbrook representative
  • Updates/Feedback/Follow up (10 min)
    • Chipotle Restaurant Night
      • Use stickers as reminders
    • Attraction Books
    • Penguin Patch
    • Holiday Market
      • 19 vendors participated. Have additional poinsettias for next year’s market for consumers to purchase and advertise more.
    • Giving Tree
      • Ensure that teachers only fill out their wish lists once
      • Numerous items are requested every year. Perhaps purchase them earlier in the year when they are on sale
      • Typically teachers are asked in August what they would like- it would be better to ask teachers closer to November so that they know what their specific needs are at that time in the year
      • Give the option for monetary donations
  • Upcoming School Events (5 min)
    • MLK Spirit Week (1/14-1/18) including MLK awards ceremony 1/18 at 8:30am
    • WES Spelling Bee (1/17, 1/29)
    • Boys Bookin’ It (1/19 9-11am, Field School)
    • MLK Walk (1/21 at 11am – 3pm)
    • ½ day school 1/18, NO SCHOOL 1/21, 1/22
  • Questions/Comments/Suggestions/Other (5 min)
  • Principal’s Report (10 min)
    • Golden Apple nominations are due February 4th
    • Due to transportation issues clubs are iffy this year
    • Mid year assessments are currently going on
    • Staffing meetings will begin during the second week in February
      • Second phase of redistricting will begin next year (approx. 48 additional students)
    • New buzzing in system is up and running


Next PTO Meeting:  February 5th

6:30 PM in library





MLK Jr. Spirit Week!

MLK Day “Walk a Mile for Martin” Event

Save the Date for the “Walk a Mile for Martin” Event!

January PTO Meeting Tomorrow January 8

Join us for the PTO meeting tomorrow on Tuesday, December 4 at 6:30 pm. Come find out what events the PTO has lined up and how you can help support our school! Childcare will be provided for children over 3.

Loaves and Fishes Volunteers Needed!

Loaves and Fishes (2050 Lambs Road, 22901) is contunuing to help us to provide weekend food bags for 55 Woodbrook families. We had great success in the fall with the program and had some wonderful volunteers! But we still need volunteers! They are still in need of 3 volunteers each Thursday from 1-2 pm to help package these and deliver to the school.  Please consider donating an hour of your time on one or more Thursdays to help out.  Here is the sign up link: https://cvilleloavesandfishes.volunteerhub.com/lp/woodbrook/

Restaurant Night @ Panera January 14

Our next restaurant night will be held at on January 14 from 4pm-8pm at the Panera at 121 Community Street, Charlottesville, VA 22911.  Bring the family out for dinner and a portion of the proceeds will go to the PTO!

Bingo Night on January 11th


Come join us for BINGO NIGHT on Friday, January 11th, 6-8:00pm in the Cafeteria

For $1, you are guaranteed at least 6 chances to win!  Additional cards can be purchased or obtained by bringing in a Bingo Prize donation. Doors open at 6:00pm.

**Limited concessions will be available for purchase as well as 50/50 raffle tickets.

Protected: Student Directory 2018-19

This content is password protected. To view it please enter your password below:

Protected: Staff Favorites List

This content is password protected. To view it please enter your password below:

Holiday Market Volunteers

The Holiday Market is coming up on Saturday December 8th from 10-2pm.  We are still looking for volunteers for this event.  We will need a few people to help set up the gym and decorate on Friday December 7th from 6-7pm and also need volunteers during the event as well.
Below is the sign-up genius with the various volunteer opportunities listed.  Please let Dana Griffin or Amy Barbour know if you have any questions.

November PTO meeting minutes

PTO Meeting minutes
November 13, 2018

Woodbrook Library
6:30-8 PM


In attendance: Lisa Molinaro, Kim McQuown, Elizabeth Killian, Jen Smith, Amy Barbour, Dana Griffin, Kate Scales, Nikki Eubanks, Heather Santiago, Missy Bishop, and Mary McIntire


  • Welcome/Overview:  Dana Griffin (5 min)
  • Treasurer’s Report provided by Maureen Boisvert and reported by Dana Griffin (5 min)
    • Report was reviewed and approved
      • Highlights
        • Fun Fair- made approximately $2,000
        • Al Carbon gave back over $100 from their sales at Fun Fair
        • Money was also made selling snacks and drinks
        • World Strides donation paid for the snacks that were provided
        • Shoparoo App brought in $326
        • Bake sale brought in $1,874.10
  • Fundraising Report: Kate Scales (5 min)
    • Holiday Market on December 8
    • Restaurant Nights
      • November 15- Jason’s Deli
      • December 10- Chipotle
      • January- Panera
      • February- Chik-Fil-A
    • Poinsettia Sales
      • Money is due November 30 and will be delivered at the Holiday Market
  • Parent Council Report: Kim McQuown (5 min)
    • Last meeting was held at Albemarle Tec- (specialty center)- it’s only seniors (21 of them) and one facilitator.  The county is hoping to expand and add additional specialty centers in the future. This will help decrease crowding and increase project based learning. Students have to propose their project prior to starting there.
      • Virtual reality room, morning meetings, projects, music studio, pod casting and live streaming room, etc…
    • Students have gathered to create an anti-racism policy. They are working together to present to the school board.
    • Agnor-Hurt was having their 27th Fall Festival
    • Brownsville does kindness in chalk
    • Crozet participates in the walk to school day
    • Red Hill does a book club
    • AHS- vox.com watch their vaping and jeweling video for additional information
    • Next meeting is November 14th at Woodbrook
  • Updates/Feedback/Follow up: (10 min)
    • Fun Fair
      • Feedback
        • Cake walk was a little scattered
        • Al Carbon was a success
        • Make the time for games and raffles well known
        • Pie Face (teachers vs. kids) was successful and hilarious
        • College volunteers were great (they were in town for a conference at UVA)
    • Movie Night
      • Great turn out
      • Hard drive on the computer may have been having technical difficulties
      • Candy donation to Charlottesville Pediatric Dentistry  was just under 40 lbs.
      • WES was very grateful for Charlottesville Pediatric Dentistry donation
      • Gloves for workers at movie night would help for food distribution
    • Bake Sale
    • Attractions Books: https://www.attractionsbooks.com/ezpay/
      • Will be sold through December
      • Sell some at the Bake Sale next year
    • Box Tops
      • Please trim them
    • P/T Conferences
      • PTO provided food for one night and the school provided food for a second night
      • Potentially send out protocol for keeping conferences on schedule
    • School Directory
      • Was sent out to the board members
      • After it is cleaned up it will be shared out to all
    • Staff Favorites
      • Up to 31 teachers responded
    • Sweetheart Dance
      • Hopefully will be held in the gym
      • Brainstorming ensued about where to set up the DJ, projector, and screen
      • Adult help will be needed to assist watching the children
      • Entry cost $5 per family
      • Selling pizza
      • Will be paying the DJ (money is already allocated for this)
  • Requests for support (volunteers and/or financial) (5 min)
    • Recurring – Loaves & Fishes
  • Upcoming School & PTO Events (20 Min)
    • 11/15 Restaurant Night Jason’s Deli (5-9 pm)
    • 11/15 School Thanksgiving Lunch
    • 11/16 Giving Tree Set Up (Monitor/supplement & distribute gifts 12/19)
    • 11/20 2nd-5th grade field trip to JPJ Women’s ball game (9:30 am – 1:30 pm)
    • 11/21- 11/23 NO SCHOOL
    • 11/29 Family Maker Night (6-8 pm)
    • 12/8 Holiday Market (10 am – 2 pm)
      • 20 vendors
      • Hoping to have craft and card making table (need volunteers)
      • Poinsettia pick up
      • Attraction book sales
    • 12/10 Restaurant Night Chipotle (5 – 9 pm)   
    • 12/20-1/2 NO SCHOOL
  • Questions/Comments/Suggestions/Other (5 min)
  • Principal’s Report (10 min)- Lisa Molinaro
    • Parent Portal- report cards go live at 4:00
    • Encourage parents to fill out the calendar survey
    • November 29th- Class picture day
    • Community Open House- On Monday, November 19th Woodbrook will be open from 6:30 -7:30 pm to the Woodbrook general community


Next PTO Meeting:
December 4 at 6:30 PM in the library


November Parent Council Update

The November Parent Council meeting was held at our own Woodbrook Elementary!  After a tour given by Mrs. Molinaro, Jim Foley, ACPS Director of Transportation, discussed the current issue of bus driver shortages.  The bus driver shortage is affecting all students, not just those who ride the bus.  Tutoring runs have been affected while the number of field trips that can occur has taken a significant hit throughout the county. Mr. Foley touched on topics such as pay, retirement, benefits, standards and screening, as well as safety, and substitute drivers.  He was accompanied by Mr. Rey Heron, a current Woodbrook bus driver, who answered questions and gave a bus driver’s perspective on the discussion. At the time of our meeting, there were 14 current bus driver openings to be filled.
Dr. Hass was not able to attend this meeting so Patrick McLaughlin, ACPS Strategic Planning Officer, gave a brief overview of Dr. Hass’ 100 days of listening tour.  To learn more about Dr. Hass’ listening tour and outcomes visit the website below.  As always, feel free to come to our next PTO meeting for an update from our parent council representative.
Parent Council Website –  www.acpsparentcouncil.org

Items needed

There is a need for girls underwear – Sizes 5,6,7,8 in particular.  Even if they are gently used but washed and cleaned, we can still use them or packages of new are welcomed as well.  Please send in to school Attn: Judy Blakey.

Election Day Bake Sale Sign Ups!

Our annual Woodbrook Election Day bake sale is fast approaching! Not just a fundraiser, the bake sale is also a great community event and this year, a chance for people to see a bit of our beautiful new school!

Please, please consider donating baked goods and/or an hour or two of time to the bake sale. Last year we ran out of baked goods before voting ended and STILL had our most profitable bake sale ever. Have older students who need volunteer hours? This is an easy and fun opportunity!

There are 2 sign ups, one for donating baked goods and one for volunteering time to sell items:



Volunteers Needed for Movie Night Nov. 1

Want an easy but helpful school volunteer job?  Come watch the movie Coco and help sell concessions at Family Movie Night, on Thursday, Nov. 1, from 6 -8 PM.   We can also use help setting up (5:30-6 PM) and cleaning up (7:30-8 PM).  If you can help for part of the evening, please email Ellen Powell ([email protected]).

We will also be collecting candy donations in partnership with Charlottesville Pediatric Dentistry to send to our troops, so don’t forget to bring in all your extra candy from trick-or-treating!

Agnor Hurt Fall Festival on October 27

Did you have a great time at our Fun Fair?  Did you miss out on the fun?  Either way, we have good news to share.  Agnor Hurt is holding their Fall Festival on Saturday, October 27th from 4-7pm.  Check out their games, inflatable slide, food trucks, silent auction, and more! Tickets are $5 for children, max of $20 per family.

Parent Council Update

Parent Council had our 2nd meeting of the year on October 17th at Albemarle Tech.  Albemarle Tech is a specialty center designed to give students the opportunity to work on projects of high interest, take classes at their base school (one of the ACPS’s high schools), and take online classes all while meeting the standards and earning the credits that they need in order to graduate. At the same time, it is designed to help the capacity of our high schools.  Right now Albemarle Tech is made up of 21 seniors and the goal is to double in size next year and possibly open more centers like Albemarle Tech around the county in the next few years.  The tour was given by David Glover, the teacher/facilitator at the school and by a current student who is studying medical illustration at Albemarle Tech.

At the meeting a student committee composed of high school students from around the county presented a draft of the Anti-Racism Policy that will be presented to the ACPS School Board in the near future.  They want your feedback!  To view the DRAFT policy and take the survey visit the link below.

If you want to stay updated on Parent Council meetings through meeting minutes and presentation slides, visit the parent council website or come to our next PTO meeting!

Anti-Racism Policy Survey:  https://bit.ly/2CnX6jt
Parent Council Website:  www.acpsparentcouncil.org

Kim McQuown
Parent Council Representative

Feedback Needed for ACPS Anti-Racism Policy

An Anti-Racism Policy will be presented to ACPS School Board in the near future.  A student committee is in charge of writing this policy and they want your feedback.  To view the DRAFT policy and take the survey, click on the link below.

(No title)

The Fun Fair is this Saturday on October 20th from 4-7 pm! We hope to see you and your family there! Help us spread the word and invite your friends, too. Don’t forget, all kids get 10 free game tickets upon entry.  If they buy an arm band and want to donate their 10 free tickets, we will have a collection box and those tickets will be “bought back” for a donation to the PTO!

It takes our entire school community (and more) to make the Fun Fair a success!  We still need plenty of volunteers to help run games, so please consider signing up for a shift or share with anyone who might be able to help.  The online sign up sheet is here: https://www.signupgenius.com/go/9040f49a5aa28a64-20181

October PTO Meeting Minutes

PTO Meeting minutes
October 9, 2018

Woodbrook Library
6:30-8 PM


  • Welcome/Overview – Jen Smith and Dana Griffin (5 min)
    • Atlarge position vote (spoiler alert: Amy Barbour won!)


  • Treasurer’s Report – Maureen Boisvert (5 min)
    • Reviewed current balance
    • Recent t-shirt sales, attraction books, holiday market, and fun fair ticket sales were deposited
    • Checks made were for the bank fee and t-shirt invoice
    • Treasurer report was approved


  • Fundraising Report– Kate Scales and Hannah Barnaby (10 min)
    • Still looking for coordinators
    • Reviewed potential partners for restaurant nights
      • Missy Bishop and Sara Lewis volunteered to organize the restaurant nights
    • Coordinator still needed to circulate 50/50 raffle at additional Woodbrook events
      • Ilona Whitt volunteered to run the 50/50 raffles
    • Holiday Market
      • Poinsettias might be passed out at Holiday Market
    • Penguin Patch
    • Poinsettia Sales
      • Will be run/organized by Kerri Kirkeide
        • Keri needs price point, Maureen will provide this information
    • Fundraiser ideas from other schools
      • MightyNest.com website fundraiser
      • Children’s art onto mugs, pillows, etc… were sold to parents, grandparents
      • Student’s art work on postage stamps or notecards


  • Communications Report – Zarina Burdges (5 min)
    • Paper newsletter- bimonthly
    • Website is better for quick posts
    • Mailchimp may be sent out monthly- still finalizing details


  • Parent Council report – Kim McQuown (5 minutes)
    • There has been no meeting since our last PTO meeting


  • Requests for support (volunteers and/or financial) (10 min)
    • Loaves & Fishes: https://cvilleloavesandfishes.volunteerhub.com/lp/woodbrook/
      • Rachel Clark, Family Support Worker at Woodbrook, discussed the weekend food program. Will be able to fund a whole year of food for 55 kids. They are asking that people volunteer on Thursdays at 1:00 to bag food. First United Methodist is the partner.
      • Loaves and Fishes will be focusing on breakfast and lunch
      • They will also be doing some outreach to the community
      • They currently need plastic grocery bags, volunteers, and fundraising ideas.


  • Updates/Feedback/Follow up (5 min)
    • Attraction Books: https://www.attractionsbook.com/ezpay/
      • We don’t have the total count at this time, but have sold 1 box so far
      • If you sell 5 you get one free
      • More will be sold at Woodbrook events throughout the year
    • School Pictures
      • Runners going to the class would be helpful for next year
      • A volunteer could line students up outside the room
      • Make up date is NOVEMBER 7th
    • Hispanic Heritage Night
      • Was a success
    • Vision & Hearing Screening
      • Follow up is October 10th at 9 am



  • Upcoming PTO Events (20 min)
    • Box Tops (10/15)
      • Please cut them out
      • Please bag them by 50
    • Fun Fair (10/20): https://www.signupgenius.com/go/9040f49a5aa28a64-20181
      • Compensation (gift cards) for Murray students who are working??
        • Event Photographer
        • Barber
        • DJ
          • It was decided that we will not pay for services, but will welcome volunteers, but will approach them again for the Sweetheart Dance
      • Lambda Phi Epsilon will be volunteering for the earlier time slots
      • National Society of Black Engineers will also be volunteering
      • New Games Include:
        • Cake Walk (new layout and winner will get a whole cake)
        • Pie face showdown
        • Puzzle breakout room
      • Raffles
        • 32 teachers
        • 35 raffles total
        • Baskets are coming together nicely
      • Al Carbon is donating a portion of the food proffits for concessions
      • World Strides is donating money for concessions
      • Potential ribbon cutting ceremony which will be organized by the school
    • Movie Night (11/1)- Coco is the movie
      • Ellen and David Powell are running it
      • Currently there is no screen
        • PTO might purchase a screen
      • Charlottesville Pediatric Dentistry is pairing with Woodbrook PTO and is donating pizza and an electric toothbrush for candy donated to the troops
    • Election Day Bake Sale (11/6)
      • Sign up genius is needed
      • Sarah Henry will coordinate it
    • Holiday Market (12/8)- a sign up genius will go out
      • Amy Barbour and Dana Griffin are chairing the holiday market
      • 15 vendors have signed up so far
      • Crafting or card making table
        • One or two people are needed to run it
      • Poinsettias can be picked up at that time
      • Attraction books will be sold there
      • Set up will be the night before (help will be needed)
      • Clean up help will be needed at the end


  • Questions/Comments/Suggestions/Other (5 min)
    • Add on additional areas to book for events (parking lot, playground, etc…)
    • Facebook members on the PTO page must be a guardian or relative of a current student- page is to be private


  • Principal’s Report – Jen Underwood (10 min)
    • Next year they might open the bay area in the gym and have outdoor patio seating for the Hispanic Heritage night
    • Weekly newsletter goes out to teachers on Mondays. If any additional info needs to be added to it please send it to Ms. Underwood by Sunday afternoon

Next PTO Meeting:  November 13th, 6:30 PM in the library

Older posts «