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Holiday Market Volunteers

The Holiday Market is coming up on Saturday December 8th from 10-2pm.  We are still looking for volunteers for this event.  We will need a few people to help set up the gym and decorate on Friday December 7th from 6-7pm and also need volunteers during the event as well.
Below is the sign-up genius with the various volunteer opportunities listed.  Please let Dana Griffin or Amy Barbour know if you have any questions.

November PTO meeting minutes

PTO Meeting minutes
November 13, 2018

Woodbrook Library
6:30-8 PM


In attendance: Lisa Molinaro, Kim McQuown, Elizabeth Killian, Jen Smith, Amy Barbour, Dana Griffin, Kate Scales, Nikki Eubanks, Heather Santiago, Missy Bishop, and Mary McIntire


  • Welcome/Overview:  Dana Griffin (5 min)
  • Treasurer’s Report provided by Maureen Boisvert and reported by Dana Griffin (5 min)
    • Report was reviewed and approved
      • Highlights
        • Fun Fair- made approximately $2,000
        • Al Carbon gave back over $100 from their sales at Fun Fair
        • Money was also made selling snacks and drinks
        • World Strides donation paid for the snacks that were provided
        • Shoparoo App brought in $326
        • Bake sale brought in $1,874.10
  • Fundraising Report: Kate Scales (5 min)
    • Holiday Market on December 8
    • Restaurant Nights
      • November 15- Jason’s Deli
      • December 10- Chipotle
      • January- Panera
      • February- Chik-Fil-A
    • Poinsettia Sales
      • Money is due November 30 and will be delivered at the Holiday Market
  • Parent Council Report: Kim McQuown (5 min)
    • Last meeting was held at Albemarle Tec- (specialty center)- it’s only seniors (21 of them) and one facilitator.  The county is hoping to expand and add additional specialty centers in the future. This will help decrease crowding and increase project based learning. Students have to propose their project prior to starting there.
      • Virtual reality room, morning meetings, projects, music studio, pod casting and live streaming room, etc…
    • Students have gathered to create an anti-racism policy. They are working together to present to the school board.
    • Agnor-Hurt was having their 27th Fall Festival
    • Brownsville does kindness in chalk
    • Crozet participates in the walk to school day
    • Red Hill does a book club
    • AHS- watch their vaping and jeweling video for additional information
    • Next meeting is November 14th at Woodbrook
  • Updates/Feedback/Follow up: (10 min)
    • Fun Fair
      • Feedback
        • Cake walk was a little scattered
        • Al Carbon was a success
        • Make the time for games and raffles well known
        • Pie Face (teachers vs. kids) was successful and hilarious
        • College volunteers were great (they were in town for a conference at UVA)
    • Movie Night
      • Great turn out
      • Hard drive on the computer may have been having technical difficulties
      • Candy donation to Charlottesville Pediatric Dentistry  was just under 40 lbs.
      • WES was very grateful for Charlottesville Pediatric Dentistry donation
      • Gloves for workers at movie night would help for food distribution
    • Bake Sale
    • Attractions Books:
      • Will be sold through December
      • Sell some at the Bake Sale next year
    • Box Tops
      • Please trim them
    • P/T Conferences
      • PTO provided food for one night and the school provided food for a second night
      • Potentially send out protocol for keeping conferences on schedule
    • School Directory
      • Was sent out to the board members
      • After it is cleaned up it will be shared out to all
    • Staff Favorites
      • Up to 31 teachers responded
    • Sweetheart Dance
      • Hopefully will be held in the gym
      • Brainstorming ensued about where to set up the DJ, projector, and screen
      • Adult help will be needed to assist watching the children
      • Entry cost $5 per family
      • Selling pizza
      • Will be paying the DJ (money is already allocated for this)
  • Requests for support (volunteers and/or financial) (5 min)
    • Recurring – Loaves & Fishes
  • Upcoming School & PTO Events (20 Min)
    • 11/15 Restaurant Night Jason’s Deli (5-9 pm)
    • 11/15 School Thanksgiving Lunch
    • 11/16 Giving Tree Set Up (Monitor/supplement & distribute gifts 12/19)
    • 11/20 2nd-5th grade field trip to JPJ Women’s ball game (9:30 am – 1:30 pm)
    • 11/21- 11/23 NO SCHOOL
    • 11/29 Family Maker Night (6-8 pm)
    • 12/8 Holiday Market (10 am – 2 pm)
      • 20 vendors
      • Hoping to have craft and card making table (need volunteers)
      • Poinsettia pick up
      • Attraction book sales
    • 12/10 Restaurant Night Chipotle (5 – 9 pm)   
    • 12/20-1/2 NO SCHOOL
  • Questions/Comments/Suggestions/Other (5 min)
  • Principal’s Report (10 min)- Lisa Molinaro
    • Parent Portal- report cards go live at 4:00
    • Encourage parents to fill out the calendar survey
    • November 29th- Class picture day
    • Community Open House- On Monday, November 19th Woodbrook will be open from 6:30 -7:30 pm to the Woodbrook general community


Next PTO Meeting:
December 4 at 6:30 PM in the library


November Parent Council Update

The November Parent Council meeting was held at our own Woodbrook Elementary!  After a tour given by Mrs. Molinaro, Jim Foley, ACPS Director of Transportation, discussed the current issue of bus driver shortages.  The bus driver shortage is affecting all students, not just those who ride the bus.  Tutoring runs have been affected while the number of field trips that can occur has taken a significant hit throughout the county. Mr. Foley touched on topics such as pay, retirement, benefits, standards and screening, as well as safety, and substitute drivers.  He was accompanied by Mr. Rey Heron, a current Woodbrook bus driver, who answered questions and gave a bus driver’s perspective on the discussion. At the time of our meeting, there were 14 current bus driver openings to be filled.
Dr. Hass was not able to attend this meeting so Patrick McLaughlin, ACPS Strategic Planning Officer, gave a brief overview of Dr. Hass’ 100 days of listening tour.  To learn more about Dr. Hass’ listening tour and outcomes visit the website below.  As always, feel free to come to our next PTO meeting for an update from our parent council representative.
Parent Council Website –

Items needed

There is a need for girls underwear – Sizes 5,6,7,8 in particular.  Even if they are gently used but washed and cleaned, we can still use them or packages of new are welcomed as well.  Please send in to school Attn: Judy Blakey.

Election Day Bake Sale Sign Ups!

Our annual Woodbrook Election Day bake sale is fast approaching! Not just a fundraiser, the bake sale is also a great community event and this year, a chance for people to see a bit of our beautiful new school!

Please, please consider donating baked goods and/or an hour or two of time to the bake sale. Last year we ran out of baked goods before voting ended and STILL had our most profitable bake sale ever. Have older students who need volunteer hours? This is an easy and fun opportunity!

There are 2 sign ups, one for donating baked goods and one for volunteering time to sell items:

Volunteers Needed for Movie Night Nov. 1

Want an easy but helpful school volunteer job?  Come watch the movie Coco and help sell concessions at Family Movie Night, on Thursday, Nov. 1, from 6 -8 PM.   We can also use help setting up (5:30-6 PM) and cleaning up (7:30-8 PM).  If you can help for part of the evening, please email Ellen Powell ([email protected]).

We will also be collecting candy donations in partnership with Charlottesville Pediatric Dentistry to send to our troops, so don’t forget to bring in all your extra candy from trick-or-treating!

Agnor Hurt Fall Festival on October 27

Did you have a great time at our Fun Fair?  Did you miss out on the fun?  Either way, we have good news to share.  Agnor Hurt is holding their Fall Festival on Saturday, October 27th from 4-7pm.  Check out their games, inflatable slide, food trucks, silent auction, and more! Tickets are $5 for children, max of $20 per family.

Parent Council Update

Parent Council had our 2nd meeting of the year on October 17th at Albemarle Tech.  Albemarle Tech is a specialty center designed to give students the opportunity to work on projects of high interest, take classes at their base school (one of the ACPS’s high schools), and take online classes all while meeting the standards and earning the credits that they need in order to graduate. At the same time, it is designed to help the capacity of our high schools.  Right now Albemarle Tech is made up of 21 seniors and the goal is to double in size next year and possibly open more centers like Albemarle Tech around the county in the next few years.  The tour was given by David Glover, the teacher/facilitator at the school and by a current student who is studying medical illustration at Albemarle Tech.

At the meeting a student committee composed of high school students from around the county presented a draft of the Anti-Racism Policy that will be presented to the ACPS School Board in the near future.  They want your feedback!  To view the DRAFT policy and take the survey visit the link below.

If you want to stay updated on Parent Council meetings through meeting minutes and presentation slides, visit the parent council website or come to our next PTO meeting!

Anti-Racism Policy Survey:
Parent Council Website:

Kim McQuown
Parent Council Representative

Feedback Needed for ACPS Anti-Racism Policy

An Anti-Racism Policy will be presented to ACPS School Board in the near future.  A student committee is in charge of writing this policy and they want your feedback.  To view the DRAFT policy and take the survey, click on the link below.

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The Fun Fair is this Saturday on October 20th from 4-7 pm! We hope to see you and your family there! Help us spread the word and invite your friends, too. Don’t forget, all kids get 10 free game tickets upon entry.  If they buy an arm band and want to donate their 10 free tickets, we will have a collection box and those tickets will be “bought back” for a donation to the PTO!

It takes our entire school community (and more) to make the Fun Fair a success!  We still need plenty of volunteers to help run games, so please consider signing up for a shift or share with anyone who might be able to help.  The online sign up sheet is here:

October PTO Meeting Minutes

PTO Meeting minutes
October 9, 2018

Woodbrook Library
6:30-8 PM


  • Welcome/Overview – Jen Smith and Dana Griffin (5 min)
    • Atlarge position vote (spoiler alert: Amy Barbour won!)


  • Treasurer’s Report – Maureen Boisvert (5 min)
    • Reviewed current balance
    • Recent t-shirt sales, attraction books, holiday market, and fun fair ticket sales were deposited
    • Checks made were for the bank fee and t-shirt invoice
    • Treasurer report was approved


  • Fundraising Report– Kate Scales and Hannah Barnaby (10 min)
    • Still looking for coordinators
    • Reviewed potential partners for restaurant nights
      • Missy Bishop and Sara Lewis volunteered to organize the restaurant nights
    • Coordinator still needed to circulate 50/50 raffle at additional Woodbrook events
      • Ilona Whitt volunteered to run the 50/50 raffles
    • Holiday Market
      • Poinsettias might be passed out at Holiday Market
    • Penguin Patch
    • Poinsettia Sales
      • Will be run/organized by Kerri Kirkeide
        • Keri needs price point, Maureen will provide this information
    • Fundraiser ideas from other schools
      • website fundraiser
      • Children’s art onto mugs, pillows, etc… were sold to parents, grandparents
      • Student’s art work on postage stamps or notecards


  • Communications Report – Zarina Burdges (5 min)
    • Paper newsletter- bimonthly
    • Website is better for quick posts
    • Mailchimp may be sent out monthly- still finalizing details


  • Parent Council report – Kim McQuown (5 minutes)
    • There has been no meeting since our last PTO meeting


  • Requests for support (volunteers and/or financial) (10 min)
    • Loaves & Fishes:
      • Rachel Clark, Family Support Worker at Woodbrook, discussed the weekend food program. Will be able to fund a whole year of food for 55 kids. They are asking that people volunteer on Thursdays at 1:00 to bag food. First United Methodist is the partner.
      • Loaves and Fishes will be focusing on breakfast and lunch
      • They will also be doing some outreach to the community
      • They currently need plastic grocery bags, volunteers, and fundraising ideas.


  • Updates/Feedback/Follow up (5 min)
    • Attraction Books:
      • We don’t have the total count at this time, but have sold 1 box so far
      • If you sell 5 you get one free
      • More will be sold at Woodbrook events throughout the year
    • School Pictures
      • Runners going to the class would be helpful for next year
      • A volunteer could line students up outside the room
      • Make up date is NOVEMBER 7th
    • Hispanic Heritage Night
      • Was a success
    • Vision & Hearing Screening
      • Follow up is October 10th at 9 am



  • Upcoming PTO Events (20 min)
    • Box Tops (10/15)
      • Please cut them out
      • Please bag them by 50
    • Fun Fair (10/20):
      • Compensation (gift cards) for Murray students who are working??
        • Event Photographer
        • Barber
        • DJ
          • It was decided that we will not pay for services, but will welcome volunteers, but will approach them again for the Sweetheart Dance
      • Lambda Phi Epsilon will be volunteering for the earlier time slots
      • National Society of Black Engineers will also be volunteering
      • New Games Include:
        • Cake Walk (new layout and winner will get a whole cake)
        • Pie face showdown
        • Puzzle breakout room
      • Raffles
        • 32 teachers
        • 35 raffles total
        • Baskets are coming together nicely
      • Al Carbon is donating a portion of the food proffits for concessions
      • World Strides is donating money for concessions
      • Potential ribbon cutting ceremony which will be organized by the school
    • Movie Night (11/1)- Coco is the movie
      • Ellen and David Powell are running it
      • Currently there is no screen
        • PTO might purchase a screen
      • Charlottesville Pediatric Dentistry is pairing with Woodbrook PTO and is donating pizza and an electric toothbrush for candy donated to the troops
    • Election Day Bake Sale (11/6)
      • Sign up genius is needed
      • Sarah Henry will coordinate it
    • Holiday Market (12/8)- a sign up genius will go out
      • Amy Barbour and Dana Griffin are chairing the holiday market
      • 15 vendors have signed up so far
      • Crafting or card making table
        • One or two people are needed to run it
      • Poinsettias can be picked up at that time
      • Attraction books will be sold there
      • Set up will be the night before (help will be needed)
      • Clean up help will be needed at the end


  • Questions/Comments/Suggestions/Other (5 min)
    • Add on additional areas to book for events (parking lot, playground, etc…)
    • Facebook members on the PTO page must be a guardian or relative of a current student- page is to be private


  • Principal’s Report – Jen Underwood (10 min)
    • Next year they might open the bay area in the gym and have outdoor patio seating for the Hispanic Heritage night
    • Weekly newsletter goes out to teachers on Mondays. If any additional info needs to be added to it please send it to Ms. Underwood by Sunday afternoon

Next PTO Meeting:  November 13th, 6:30 PM in the library

Volunteers Needed for Loaves and Fishes

Loaves and Fishes (2050 Lambs Road, 22901) is providing weekend food bags to Woodbrook families.  They are looking for 3 volunteers each Thursday from 1-2 pm to help package these and deliver to the school.  Please consider donating an hour of your time on one or more Thursdays to help out.  Here is the sign up link:

Fun Fair Volunteers Needed!

It takes our entire school community (and more) to make the Fun Fair a success!  We’ve moved the big event to the fall this year; Saturday, October 20th from 4-7pm to be specific. There are many ways to help beyond volunteering to serve at the event itself. Please click on the button below to view the online sign up sheet:

Attractions Books for Sale!

Save the Date: Fun Fair on October 20th!

Save the date of October 20 for the Woodbrook Fun Fair!  This annual event features games and prizes, food, and raffle, including raffles for cool activities with Woodbrook teachers. Bring the family – October 20, 4-7 PM, at the school.  Wristbands and tickets for games can be ordered in advance (order forms went home in Tuesday folders) or purchased at the door.

If you or anyone you know would like to sign up to volunteer, please sign up here:

September PTO Meeting Minutes

PTO Meeting minutes
September 25, 2018

Woodbrook Library
5:30-8 PM


  • Welcome & Introduction – Jen Smith and Dana Griffin (10 min)

    • Marvelous to Meet you activity

  • Budget Overview/Treasurer’s Report – Maureen Boisvert (10 min)

    • Woodbrook PTO Financial Overview was reviewed

      • What we support

        • Community Events

        • Enrichment

        • Operations

      • How we pay for it

        • Silent Auction Proceeds (20%)

        • Fun Fair Tickets and Concessions (15%)

        • Grocery Store Programs (18%)

        • Feed the Bear (10%)

        • Attraction Books (9%)

        • Book Fair (9%)

        • Restaurant Nights (5%)

        • Box Tops (4%)

    • Treasurer’s Report was approved

  • Fundraising Overview– Kate Scales and Hannah Barnaby (10 min)

    • Easy Ways to Contribute

      • Kroger

      • Harris Teeter

      • Amazon Smile

      • Shoparoo

      • BoxTops

    • Variety of fundraising opportunities to participate in this year

      • Catalog fundraisers (wrapping paper, etc…)

      • Fun Fair

      • Silent Auction

    • Coordinators are needed for fundraising

      • Restaurant nights (one per month)

      • Feed the Bear Mascot (to sell 50/50)

      • Movie nights (could just volunteer to coordinate one time)

  • Communications Overview – Zarina Burdges and Malva Mangan (5 min)

  • Parent Council report – Kim McQuown (5 minutes)

    • Was held last week at Murray HS

      • Toured Murray and learned about the charter school and their programs/activities/standards

      • Dr. Haas provided an overview of the beginning of the school year and the expectations

      • Brainstormed ideas on who will be attending future meetings as a guest speaker

  • Updates/Feedback/Follow up: (20 min)

    • Open House

      • Used 15 tubs of ice cream

      • 4 containers of sprinkles

      • 9 containers of whipped cream

      • 2 containers or caramel/2 chocolate

    • Back to School Night

      • T-Shirt hand out was a challenge due to shipments being delayed (weather)

    • Calendar & Budget

      • Approved

      • Does not include restaurant nights

      • Does not include attraction books

      • Does not include yearbook sales

      • Does not include kindergarten registration

    • T-shirts

    • Volunteers

      • Needs

      • Recruitment

  • Requests for support (volunteers and/or financial)

    • Hispanic Heritage

      • PTO provided two 100’ banners for $24.47

    • Reshelve books in the library- a consistent person is needed

    • Music

      • Set of 15 instruments for over $4,000 (they are pursuing grants)

        • Potentially the 5k in the spring could provide the proceeds to the music and PE departments

    • Loaves & Fishes

      • Needs plastic bags

        • Approximately 100 bags of food provided in students’ backpacks on Fridays

    • Rock Garden/Sensory Path/Stencils

      • Rocks being painted by the students

      • Collaboration with the art classes

  • Upcoming School Events (5 min)

    • School Pictures (9/26, 8:15-11:45 am)

    • Hispanic Heritage Night (9/28, 6:30-8:30pm in the gym)

    • Vision and Hearing Screening (10/4, 12:30-2:30 2-3 volunteers needed)

  • Upcoming PTO Events (10 min)

    • Box Tops (10/15)

  • Fun Fair (10/20)

    • Movie Night (11/1)

      • Candy donation to the troops

    • Election Day Bake Sale (11/6)

      • Shelter will be provided (portico)

    • Holiday Market (12/8)

  • Questions/Comments/Suggestions/Other (5 min)

    • Katrina Callsen introduced herself and encouraged parents to reach out to her with questions or concerns

    • Can a pamphlet be provided to inform parents what the options are for classroom (multiage, open space, etc…)

    • Parent teacher conferences will be held on October 25th and November 8th from 2:30-7:30 pm

    • Please follow parent car drop off procedures


  • Principal’s Report – Lisa Molinaro and Jenn Underwood (10 min)

    • Construction is still going on (majority is done, punch list is getting completed)

      • Door as you come in, created a crack in the wall

    • Construction does not interfere with student’s education

    • Dr. Haas announced that Woodbrook is the safest school due to being on the keypad system

      • Keypad system is currently not working as the company went out of business

      • Should be up and working by October 10th

    • Entryway is still being worked on

      • Doors are keyed to one key that teachers have

      • Magnetic strips for employees will be at the main entrance

      • Construction is trying to get the doors on a consistent system

    • Lockdown drills

      • Center of the school (not pods) lockdowns are easy (go into a classroom, doors are trigger locked, and when the door is closed it is locked)

      • If an invasive entry occurred- they are not able to get in on the outside of the building (unless a door is propped open)

      • ⅔ pod- the way that doors are hinged… if you let the left door go instead of the right door there is weather stripping between the two doors- so thick that it keeps the two doors from connecting, which create an open door. Teachers need to be trained that there is a specific way to enter and exit a door.

      • Woodbrook is looking (Dr. Haas is involved) in the best way to get them to safety.

      • Dr. Nick King walked through the school (without Lisa) to assess safety.

      • First lockdown drill will be held next week

    • Academic standpoing

      • Lot of growing going on with the staff

      • Teachers want more time to plan together

        • Staggered PLCs

      • Teachers are getting paid extra money for common planning together (afterschool)

    • Yearlong journey around culturally responsive teaching

      • Training

        • 18 teachers today, 21 tomorrow, 20 on Thursday

    • Schoolwide morning meeting on Friday, September 28

Next PTO Meeting:  October 9th, 6:30 PM in Woodbrook’s library

September Parent Council Update

The first Parent Council meeting of the year was held at Murray Middle/High School.  If you are not familiar with Murray, it is a small, project based charter school within the Albemarle County School System. Principal Chad Ratliff along with a few faculty members presented information about the school and how state standards are met and documented through project learning.  The newly renovated school will be taking applications for the 2019/2020 school year beginning in early October. 
Dr. Haas, our new superintendent, also spoke about the start of a new school year where the topics ranged from CATEC, to the shortage on bus drivers, to school board meetings. He encourages everyone to fill out the survey that was sent out last week by October 5th and to check out the school board website.  For more information about these topics, contact Kim McQuown (Woodbrook’s Parent Council Representative), see the websites below, or come to the PTO meetings for monthly updates!
Kim McQuown: [email protected] 
Parent Council Website:

Dr. Haas’ Survey (complete by 10/5):

School News, Newspaper with white background

September Newsletter

Save the Date: September 25th Volunteer Orientation and PTO Meeting

Come for the Volunteer Orientation (required each year for anyone who would like to volunteer at Woodbrook) on September 25th at 5:30 pm.  If you are unable to attend this training, please contact the office to schedule a school day session.

…and stay for the first PTO Meeting of the year at 6:30 pm, to immediately follow the Volunteer Orientation. Check out the activities we have planned for the year and see how you can do your part to make this school year great!  Most of our meetings take place on the 1st or 2nd Tuesday of the month at 6:30pm in the library.  Childcare will be available for children ages 3 and up.

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